ACCOUNTS TAB OVERVIEW
ACCOUNTS TAB OVERVIEW
Embedded Files
LETS CHECK OUT SOME ACCOUNTS
LETS CHECK OUT SOME ACCOUNTS
This page overview will walk you through the various functionality found within the Accounts Tab. To perform specific actions please see the "I Want To" section.
HIGH LEVEL INFO:
Across the top of the page you will see High Level Info regarding your accounts.
Total Accounts: The Total Number of accounts found within your environment.
Suspended Accounts: The number of suspended accounts found in your environment.
Accounts Having Risky Files: The number of accounts containing risks within your environment.
Accounts Having Malware Files: The number of accounts containing malware files or attachments.
Outside Domain Accounts: Accounts from outside your domain having internal access.
*Select Blue Text to be shown more detailed information.
SEARCHING:
The details window is where you will discover information about each account within your cloud environment.
Search Bar: The Search bar is a great way to quickly find information about a specific account, organizational unit, or user group. You can change the search parameter by selecting the down arrow.
When Searching for a OU or User Group click the search box to display available options.
FILTERING:
On the left side of the screen you will find the Filter button. You may filter by one or more criteria.
Status: Filter by Suspended / Unsuspended accounts.
Role: Admin or regular user
Account With Risk and Malware Files: Filter by accounts containing either malware or risk.
Shared With: Users that have shared documents with people outside of the organization.
Login Activity: Users with suspicious or non-suspicious activity on their account.
EMAIL ID:
After you have searched for the account, organizational unit, user group (or none of these), results will be displayed. The First column in the results window is Email id.
Selecting An Email Id: If you would like more detailed information about a specific account, simply click the account name and you will be brought to the Users Details Page.
LAST LOGIN:
The next column is Last Login, this will provide the date and time of the last time the account has been used.
Suspicious Logins: These are logins that occur in suspicious ways. Such as in multiple geographic locations within short time frames, or in blacklisted countries. Accounts with suspicious logins will have an exclamation point badge. Selecting the exclamation point will take you to the users account page, and suspicious logins will be displayed at the bottom of the page.
ORGANIZATIONAL UNIT:
The organizational unit column will display which OU the account belongs to. Selecting the UpDown will organize the results box by OU in ascending or descending alphabetical order.
APPS:
The apps column will display the total number of apps that user has associated with their account.
Selecting The Apps: You can click the total number of apps to be shown exactly which apps are being used by the account. You will be brought to the Connected Apps Page.
TEAM DRIVES:
The team drives column will display the number of team drives that the user is associated with.
Selecting The Team Drives: You are able to click the number of team drives to be shown more detailed information. A window will appear displaying all drives that the account is associated with.
Selecting the Specific Drive: Selecting the name of the drive will display all files found within that drive.
GROUPS:
The groups column will display the total number of groups an account belongs to.
Selecting the Groups: Selecting the number groups will create a window displaying all groups that the account belongs to.
FILES:
The files column will display information about the number of files each account has access to, as well as the risks that those files contain.
Number of Files: The total number of files that the user has access to.
Caution Badge: This user has access to files that contain risk. Select the badge to view the files with risk.
Bug Badge: The user has access to files that contain malware. Select the badge to view the files with malware.
Fishing Hook: The user has files that contain phishing links. Select the badge to view files with threat urls.
Selecting The Files: Clicking on the number of files will create a popup window.
Google Drive: Under the gold google drive icon you are able to select owned / shared, which will display files owned by that user with that filter applied.
Email: Under the purple email icon you can select sent / received which will display emails that user has with those filters applied.
Team Drive: Under the blue team drive icon you can select owned / shared which will take you to the teamdrive with the selected filter applied.
ACTIONS:
The actions column allows you to take actions against users, including suspending and unsuspending accounts.
Suspending an Account: Select the suspend icon to bring up the Suspend Account window. You will be given the option to provide a reason, as well as an option to notify the user.
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